Complaints procedure

How to complain and how Form Ventures will respond

Form Ventures Limited (FRN: 929173), is an Appointed Representative of Kin Capital Partners LLP (FRN: 656789). Kin Capital Partners LLP is authorised and regulated by the Financial Conduct Authority (FCA).

Form Ventures and Kin Capital Partners LLP are required to have in place effective and transparent procedures for the reasonable and prompt handling of complaints in relation to the services of Form Ventures.

This document sets out the complaints handling procedures that Form Ventures and Kin Capital Partners LLP will follow in the event that you make a complaint.

Does this policy apply to you?

The services Form Ventures provide are available to persons who are ‘consumers’, as well as individuals, businesses and organisations that may not be consumers. The definition of a consumer for regulatory purposes also refers to any natural person acting outside of his trade, business or profession. If you fall within such categories, you are likely to be an ‘eligible complainant’.

Whilst Form Ventures and Kin Capital Partners LLP will treat all complainants equally, please note that only eligible complainants will be able to refer complaints to the Financial Ombudsman Service (FOS) if you are not satisfied with the way that Form Ventures and Kin Capital Partners LLP have handled your complaint.

How can you make a complaint? 

You can make a complaint about Form Ventures’ services by any reasonable means – for example, letter, fax, email, telephone or in person. It is free of charge to complain.

To make a complaint, please contact:

Name: Christian Elmes, Kin Capital Partners LLP

Address: 27 Clements Lane, London, EC4N 7AE

Email Address: celmes@kin-group.co.uk

Phone: 020 3743 3100

What will happen once we have received your complaint?

Your complaint will be acknowledged, the name and title of the person handling your complaint confirmed, and a copy of this policy will be provided, in each case in writing promptly upon receipt. Your complaint will be reviewed by Christian Elmes, the Compliance Officer of Kin Capital Partners LLP, as soon as possible. In the event that he is involved in the subject matter of the complaint, your complaint will be referred to another member of the Kin Capital Partners LLP senior management team.

Christian Elmes and/or each other member of Kin Capital Partners LLP senior management team has the authority necessary to investigate and settle each complaint.

Investigating and resolving your complaint

Form Ventures and Kin Capital Partners LLP will investigate your complaint competently, diligently and impartially with a view to deciding whether the complaint should be upheld and whether any remedial action and / or redress may be appropriate. Form Ventures will set out our conclusions in a final response to you.

If it is decided that redress is appropriate, Form Ventures will aim to provide you with fair compensation for any acts or omissions for which Form Ventures are responsible. If you accept that offer, Form Ventures will promptly provide the compensation to you. 

Our timetable for responding to you

Once your complaint has been acknowledged, as set out in the section “What will happen once you have made your complaint?” above, Kin Capital Partners LLP will keep you reasonably informed of the progress of your complaint. If either Form Ventures or Kin Capital Partners LLP can quickly resolve your complaint, you will be sent a summary resolution communication which will:

  • Acknowledge your complaint and confirm that Form Ventures now consider it to be resolved;

  • Explain that you may still be able to refer your complaint to the FOS if you subsequently disagree with our decision, and the timescales you have for doing this; and

  • Provide information about how to contact the FOS.

If it is not possible to resolve your complaint within a reasonable period of time, Kin Capital Partners LLP will, within eight weeks of receiving your complaint, send you either a final response or a written response that explains why it is not possible to make a final response to you and when you can expect to be provided with one.

Our response will also inform you that, if you remain dissatisfied, you may refer the complaint to the FOS; and enclose a copy of, or an electronic link to, the FOS standard explanatory leaflet.

Financial Ombudsman Service

If you are an eligible complainant, you can refer a complaint to the FOS if you are not satisfied with the outcome of your complaint. Your rights are set out in the FOS’s leaflet entitled “Your Complaint and the Ombudsman” (https://www.financial- ombudsman.org.uk/publications/ordering-leaflet/leaflet) which Kin Capital Partners LLP will provide to you as part of the Complaints process. Please remember that if you wish to refer a complaint to the FOS, you must do so within six months of the date of our final response.

Closing complaints

Your complaint will be determined to be closed in the following circumstances:

  • once Kin Capital Partners LLP has sent you a final response; or

  • where you have told Kin Capital Partners LLP and/or Form Ventures in writing that you accept an earlier response that Kin Capital Partners LLP have sent to you;

or

  • if you refer your complaint to the FOS when the FOS informs Kin Capital Partners LLP and/or Form Ventures that the complaint has been closed.

Questions

If you have any questions about our complaints process, please contact Christian Elmes via any of the contact methods listed above.